FAQs and Helpful Hints
Frequently Asked Questions
Question #1: How do I import a resume into Resume Assistant?
Question #2: How do I open up a person’s record that is displayed in a list?
Question #3: Can I adjust the width of the columns in a list?
Question #4: Can I change the column that the list is sorted by?
Question #5: How do I select more than one record in a list?
Question #6: Is there a simpler way of converting a number of resumes in MS-Word format to text to import into Resume Assistant?
Question #7: What is the “Alternatives Group” on the search screen and how do I use it?
Question #8: Can I run this software on two computers at the same time over a network?
Helpful Hints
Resume Assistant Manual (download the file, then run the EXE to extract the document, then open the RA_Manual.doc file up in MS-Word or Wordpad)
Question #1: How do I import a resume into Resume Assistant?
Answer: To import a resume from any word processor, do the following:
* Open the file with your word processor, then select all of the text in the resume and copy it to the clipboard.
* Click the Import Resume from Clipboard button (2nd button from the left on the Menu Bar).
* Edit and then save the changes.
Or
* In Resume Assistant, select “Import a Resume for a New Person” from the Import menu.
* Browse to find the resume file, and click “Open” to open it. Resume Assistant will then open the resume file and extract the person information and skills.
Question #2: How do I open up a person’s record that is displayed in a list?
Answer: You can bring up a full record from any hitlist by double-clicking on a record with the left mouse button.
Question #3: Can I adjust the width of the columns in a list?
Answer: The width of the columns in any hitlist can be adjusted using the mouse. Press the left mouse button down and hold it on the line on the right of the column heading and drag it to the required width.
Question #4: Can I change the column that the list is sorted by?
Answer: You can sort the records of any hitlist according to a particular field using the left mouse button to click on the corresponding column heading. The name of the Sort Field will be displayed in the Status bar at the bottom of the screen.
Question #5: How do I select more than one record in a list?
Answer: You can select individual records in any hitlist by clicking on the record with the left mouse button while holding down the CTRL key. You can also select multiple records in any hitlist by holding down the shift key and pressing the up or down arrow buttons.
Question #6: Is there a simpler way of converting a number of resumes in MS-Word format to text to import into Resume Assistant?
Answer: To convert several documents from MS-Word format to text format, you can use the Convert.DOT conversion wizard for Microsoft Word.
Question #7: What is the “Alternatives Group” on the search screen and how do I use it?
Answer: The Alternatives Group is used for searching for multiple criteria of the same field(s). Here is an example of how to use the Alternatives Group:
Suppose you would like to locate all the Smiths that are in 2 different cities.
1. Type the name Smith in the Last Name field of the Personal Details section.
2. Type in the name of the first city in the city field of the Personal Details section.
3. Select the Skills Tab
4. Select Copy under the Alternatives Control
5. Enter the second city in the city field.
6. Click SEARCH or Press ENTER.
For more information on using the Alternatives Group, refer to the help file.
Question #8: Can I run this software on two computers at the same time over a network?
Answer: No, this would cause the database to become corrupt. However, R4W/SE and R4W/HR are able to provide this functionality.
Helpful Hints
Helpful Hint #1
You can display a quick view of a person’s resume or notes by clicking on the record with the right mouse button from any hitlist. A popup menu will allow you to select from the notes or resume field if it exists.
Note: If the Notes/Resume field is displayed in the table as…
Memo – Indicates that the field is empty.
MEMO – Indicates that there is something in it.
Helpful Hint #2
In all date fields you can open a calendar for easy date insertion by double-clicking using the left mouse button.
Helpful Hint #3
You can use the Esc key to close most of the popup screens.
Helpful Hint #4
You can open the Help file at any time by pressing the F1 key.
Helpful Hint #5
You can see how many records would be returned for a search by looking at the status bar at the bottom of the screen after you enter information and then move off the field. This will help you to determine if you should narrow down the search.
Helpful Hint #6
Resume extraction is much more accurate if the First and Last Names are at the beginning of the resume followed by the Address, Phone and E-Mail information. You can edit the resume right in the record and then extract the information to correct mistakes.